We build AI systems that follow up with every HVAC lead within 5 minutes, confirm jobs and dispatch technicians automatically, and send invoices the second a job is marked done — so you stop leaving revenue on the table.
No contracts. No setup fees. Results in 30 days.
Every HVAC company deals with these. Most accept them as normal. They're not — they're fixable.
A homeowner's AC breaks in August. They contact three HVAC companies. The first one to respond wins the job — every time. If your team takes 2 hours to call back, that $800–$2,400 job is already booked with your competitor. This happens dozens of times a month, and you never even know.
Your office manager spends 3+ hours a day on confirmation calls, route changes, and manual scheduling. That's $55,000–$75,000 per year in payroll dedicated to work that a system can handle in seconds. During peak season, it's even worse — and mistakes slip through that cost you customers.
A job is done Tuesday. The invoice doesn't go out until Friday — if you remember. The customer pays 3 weeks later, after your office manager has called twice. The average HVAC business has $6,200+ in outstanding invoices at any given time. That's your cash flow problem, and it's entirely avoidable.
We build these in 30 days, on top of your existing tools. No rip-and-replace. No new software to learn.
The moment a new lead submits your website form, calls and hangs up, or messages you anywhere, our automation sends them a personalized text within 5 minutes — qualifying the request and getting your quote in front of them before any competitor picks up the phone.
Once a job is booked, automation sends the customer a confirmation with technician details, reminds them 24 hours and 2 hours before the appointment, and pushes the day's schedule to your technicians each morning. No more no-shows. No more scheduling calls.
The moment a technician marks a job complete, the invoice is automatically generated and emailed to the customer — along with a payment link. Follow-up reminders go out at 3, 7, and 14 days if unpaid. Average collection time drops from 28 days to under 10.
Before every cooling season and heating season, automation reaches out to your entire past-customer database with personalized maintenance reminders, tune-up specials, and priority booking. HVAC companies with 200+ customers in their database typically generate $1,500–$3,000/week from these campaigns alone.
24 hours after every completed job, a personalized review request is automatically sent to the customer asking them to leave a Google review. Companies using this automation see 5x more reviews month over month — which directly improves your local search ranking and brings in new organic leads.
Instead of your office manager making awkward payment chase calls, automation handles it professionally — a polite SMS at 3 days, an email reminder at 7 days, and a final notice with escalation instructions at 14 days. Collections go up, relationships stay intact, and your team's time stays free.
AI automation responds to new HVAC leads within 5 minutes — before your competition does. Research shows businesses responding within 5 minutes are 21x more likely to win the job compared to waiting 30 minutes. We build automated SMS and email sequences that respond instantly, qualify the lead, and get a quote request in front of them while they're still on their device.
Yes. We build automated dispatch workflows that confirm job bookings via SMS, send reminders 24 hours and 2 hours before each appointment, and push the day's schedule to your technicians each morning automatically. This eliminates the coordination burden that costs HVAC back-office staff 2–3 hours per day in manual calls, confirmation texts, and route adjustments.
Our invoice automation sends the invoice automatically the moment a job is marked complete, then follows up with polite payment reminders at 3 days, 7 days, and 14 days overdue. This cuts average payment time from 28+ days to under 10, and eliminates the awkward manual payment chases your office staff currently make. Your office manager stays out of it; the money comes in anyway.
Absolutely. We build seasonal campaigns that reach out to every past customer before the cooling season and heating season with personalized maintenance reminders, tune-up offers, and priority booking. These campaigns consistently generate $1,500–$3,000 per week in repeat business for HVAC companies with 200+ customers in their database — revenue you'd otherwise never see because no one thought to reach out.
Most HVAC clients are fully automated within 30 days. We start with a free audit call to map your workflow (Day 1–2), deliver a detailed automation roadmap (Day 3–7), then build and deploy everything (Day 8–28). You'll see results — faster lead response, automated invoicing, dispatched schedules — within the first week of go-live. No new software to learn; everything runs on top of what you already use.
Get your free automation audit and find out exactly which workflows would have the biggest revenue impact on your HVAC business — in 30 minutes or less.
No contracts. No setup fees. 30-day results guarantee.